Act as receptionist and receive and screen visitors and telephone calls and take messages; provide factual information regarding County or unit activities and functions which may require some interpretation of rules, policies and/or procedures.
Type correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions.
Proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling.
Enter, edit, and retrieve data and prepare periodic or special reports from an on-line or personal computer system following established formats and menus.
Prepare and update a variety of reports and record which may require the use of arithmetic calculations and consolidating materials from several sources.
Maintain records and processes forms, such as work orders, purchase requisitions and others specific to the organizational unit; may make arithmetic or basic statistical calculations.
Establish and maintain office files; research and compile information from such files; purge files as required.
Review computer-produced and typed reports for accuracy, research exemptions and make corrections as required.
May compile materials for meetings, prepare agendas and attend such meetings to take summary notes as required.
Operate standard office equipment, including word processors, personal or on-line computers, facsimile equipment and central telephones.
Perform such office support activities as opening and distributing mail, processing outgoing mail, erasing dictation tapes, making travel arrangements and preparing purchase requisitions.
Provide off hours support as required.
Perform related duties as assigned.
Requirements :
Office Assistant I: Any combination of education and experience that provides the required clerical knowledge, skills and abilities.
Office Assistant II: At least one year of clerical or office support experience in a business office.